SharePoint & Teams
A document and collaboration structure people can actually navigate, with governance in place before it sprawls into four hundred abandoned Teams.
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Why most Teams deployments go wrong
Teams is trivial to turn on and very hard to organise afterwards. Left open, every project, client and passing idea becomes a Team with its own SharePoint site, and within eighteen months nobody can find anything, half of them are dormant, and files exist in four places with no agreed original. The fix is not restriction, it is structure decided up front: what warrants a Team versus a channel, who can create them, how they are named, what happens when a project ends, and where documents that outlive a project go to live.
How we structure it
We start from how your company is actually organised and how information genuinely flows, not from a template. Departments, projects, clients and the company-wide layer each get a defined home, and we agree naming and lifecycle rules so the structure survives contact with real use. Permissions come from groups, never from individuals, because individual grants are invisible and outlive the person. Sensitive areas, HR and finance typically, are separated properly rather than relying on nobody guessing the link. Where you have years of files on a network drive, we migrate with metadata rather than dumping the folder tree in and hoping.
An intranet people use
If you want a company intranet, SharePoint does it well, but only if it answers the questions people actually have: where is the holiday request form, who is the new starter, what did we announce last week, where is the current price list. We build around those questions rather than around an org chart. And we make it maintainable by someone in your team, because an intranet that needs a consultant to publish a news post stops being updated within two months.
What you get
A structure decided up front
What is a Team, what is a channel, who creates them, how they are named and what happens when a project ends.
Governance against sprawl
Lifecycle and naming rules so you do not end up with four hundred Teams and no way to find anything.
Group-based permissions
Access from groups, never individual grants that are invisible and outlive the person who got them.
File shares migrated with metadata
Years of network drive content moved deliberately, not a folder tree dumped in and hoped for.
An intranet built around questions
Holiday forms, announcements, price lists and new starters, rather than a diagram of the org chart.
Maintainable by your team
Someone internal can publish news and add pages. An intranet needing a consultant stops being updated.
Technologies
Frequently asked questions
We already have Teams sprawl. Can it be fixed?
Yes, and it is common. We report on what exists and what is actually being used, archive the dormant ones, consolidate duplicates, then put governance in place so it does not recur. It is less disruptive than people expect, because most of what gets archived was already abandoned.
Should we move our file server to SharePoint?
Usually yes, but not as a lift and shift. Deep folder trees and 260-character paths do not translate well. We restructure as part of the move, and we will tell you honestly which content is better archived than migrated.
Do we need extra licences for an intranet?
Generally no. SharePoint Online is included in the common Microsoft 365 business and enterprise plans, so for most companies the intranet uses capability you already pay for.
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Location
Serbia