Licence advisory
Most companies overpay for Microsoft licensing, and almost none know by how much. We find out, and we tell you even when the answer is not much.
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Where the money leaks
It is rarely one big mistake. It is a pattern of small ones that compound: seats still assigned to people who left, Business Central full users who only ever approve and could be Team Members, Microsoft 365 E3 for staff who use email and nothing else, Power BI Pro for people who only view reports, Premium plan features nobody has switched on, and a second product bought to do something the existing licences already cover. Each one is individually small enough that nobody escalated it. Together, on a company of fifty people, they are routinely worth a meaningful share of the annual bill.
How the review works
We look at actual usage rather than assignment. A licence that is assigned tells you what someone was given; sign-in and activity data tells you what they use. The gap between those two is the finding. You get a written report: what you hold, what is actually being used, what should change, and what each change is worth annually. It is fixed scope and fixed price, and it takes about a week with very little demand on your team. Where we find nothing significant, the report says so, because a review that manufactures savings to justify itself is worth nothing.
Under-licensing counts too
Optimization is not only about spending less. We also look for the opposite problem: users doing work their licence does not actually permit, products deployed beyond their entitlement, and features switched on that were never paid for. That exposure is worth knowing about before Microsoft finds it rather than after. It is a less comfortable finding than a saving, but it is the more expensive one to discover late.
What you get
Based on usage, not assignment
Sign-in and activity data, not the list of who was given what. The gap between the two is where the money is.
Leavers and dormant seats
Licences still billing for people who left, and seats nobody has signed into for months.
Wrong plan tiers
Premium doing Essentials work, E3 for email-only users, Pro for people who only view reports.
Duplicate spend
Third-party tools doing something your existing Microsoft licences already include and you already pay for.
Under-licensing too
Use beyond entitlement, which is more expensive to discover during an audit than during a review.
A report with annual figures
What to change and what each change is worth per year. Fixed scope, fixed price, about a week.
Technologies
Frequently asked questions
You sell licences. How is this independent?
A fair challenge. The report is based on usage data you can verify yourself, and a large share of findings reduce what you buy. We would rather keep a client for years on the right licences than sell them the wrong ones once. Where we find nothing significant, the report says that.
How much do companies usually save?
It varies genuinely, and anyone quoting a fixed percentage is guessing. The most common single finding is Business Central full users who should be Team Members, followed by seats belonging to people who have left. On many mid-sized estates the review pays for itself several times over, but we will not promise that before looking.
How much work is it for our team?
Very little. Read access to your Microsoft 365 admin centre and a short conversation about who does what. We do the analysis, and you get a report you can act on with or without us.
Find out what you are paying for and not using
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